Application & career start
All information about applying and recruitment

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Address: Geissweg 5
72076 Tübingen

FAQ - Frequently asked questions

Application & job vacancies

You can apply for an advertised position directly via our online application portal.
You can find the link to the job portal here.

Depending on the position and area, different documents are relevant for us. You will always find this information in the job advertisement. The following documents are usually required:

  • Resume: up-to-date, tabular format, including qualifications as well as hobbies and interests
  • Cover letter: including job title and reference number, salutation to the contact person (you will find this in the advertisement under “Online application to”), your motivation, and why you are well suited for the position
  • Any relevant certificates, further training and qualification certificates

Yes, immediately after your application has been successfully received, you will receive an automatic confirmation of receipt by email. Please contact us if you have not received confirmation within 24 hours: Write an email.

If you wish to submit additional documents (e.g. an updated resume or cover letter, references, certificates) at a later date, you can upload them directly to your application profile.

To do this, please log in to the online application portal. Under the “My applicant profile” overview, you will find the “Documents” tab on the left-hand side. There you can upload additional documents or remove outdated documents from your profile.

If you are unable to upload your documents or require assistance, our recruiting team will be happy to help you: Write an email.

You cannot delete documents of the “Resume” type. To update your resume, upload the new version and select the "Resume" type. This will immediately “overwrite” the outdated version.

Yes, we also welcome unsolicited applications. Please use our special form for this purpose: 
To the unsolicited application

In your application, please describe as specifically as possible the area in which you would like to work.

In some areas, it is also possible to change careers. Simply enter the term “Quereinsteiger” in the search field of our job portal and click on the magnifying glass to start the search. If there are currently any positions advertised for career changers, these will be displayed.

Both ways lead to the same destination: your application will be securely transferred to our online application system, regardless of which application option you choose.

  • Clicking on “Apply now” will take you directly to the digital input form in our application portal.
  • With “WhatsApp Application", you can conveniently answer questions about yourself in a WhatsApp chat and upload your documents via your smartphone. The entries are made step by step via automated messages. If you have selected the WhatsApp application on your PC, you will be redirected to a page with a QR code. After scanning this code with your smartphone, the WhatsApp chat opens automatically and the application process begins.

Important: After submitting your application, all further communication will take place exclusively via email - not via WhatsApp.

Application process & communication

Yes, our job advertisements usually have an application deadline. You will find the date in the respective job advertisement, in the upper section next to the icons.

The process may vary slightly depending on the department and position - for example in terms of the number and format of interviews or possible work shadowing opportunities. However, the basic process is similar in all departments, see Application Process.

Of course, you are eagerly awaiting a response. Since we review your documents as carefully as you have formulated your application, we ask for your patience. We will get back to you as soon as possible. For positions with an application deadline, please wait until this deadline has passed before contacting us regarding the status of your application.

If you have any questions, please contact the person named in the respective job advertisement directly. This person is best placed to provide you with information on the current status of the application process.

We understand that you are interested in the status of your application. However, please note that application processes - especially in large institutions such as the University Hospital of Tübingen - can take some time.

As soon as we have any news regarding your application, we will of course contact you.

The protection of your personal data is our top priority. Your application documents will be used exclusively for the selection process and will only be made available to authorized persons. Once the process has been completed, your data will be deleted in accordance with legal requirements, unless further consent has been given.

More about data protection in the application process.

Since March 1, 2020, proof of adequate measles protection has been required by law (Section 20 IfSG – Measles Protection Act) for all persons born after 1970 who work in medical facilities, regardless of whether they are directly involved in patient care or in support areas.

This means that before you are hired, you must provide us with proof of your immunity to measles or corresponding vaccination documentation.

Further information on the Measles Protection Act can be found on the website of the Federal Ministry of Health: FAQ Measles Protection Act – Federal Ministry of Health

Note: COVID-19 vaccination is not currently a requirement for employment.

Working at the University Hospital

We attach great importance to structured and individual training. To help you get started in your new job, you will take part in a central induction day at the beginning of your employment. There, we will introduce you to the hospital as your employer. In addition, you will receive individual training tailored to your specific area of work, based on a structured training concept.

These vary depending on the occupational group and area of application. We offer different working time models - from part-time and flexitime to shift systems. Mobile working is possible for many administrative and scientific activities by individual arrangement.

We support our employees with:

  • Family-friendly working hours
  • A company childcare
  • Care advice and other services

More information about family-friendly policies at UKT.

As an employee at University Hospital of Tübingen, you will benefit from the following, among other things:

  •  Comprehensive collective agreements (TV UK, TV-L, TV-Ä)
  • Company pension scheme (VBL)
  • Subsidized job ticket ("Deutschland-Ticket")
  • A wide range of health and sports activities
  • Discounted meals in our employee cafeterias
  • Employee discounts and much more

We support your professional development through:

  • Internal and external training 
  • Advanced nursing training courses
  • Regular training sessions
  • Leadership development

Your manager and our clinic's own academy for education and personnel development will be there to support you. More on this topic under Continuing Education & Development at UKT.

Application process

The process may vary slightly depending on the department and position - for example in terms of the number and format of interviews or possible work shadowing opportunities. However, the basic process is similar in all departments:

Online application via our “eRecruiter” system

You can apply directly via our application portal. Help with technical questions: Team eRecruiter.

Review of your documents by the relevant department

Your application will be reviewed by the relevant department. For technical questions, please refer to the contact person listed in the job advertisement.

Invitation to discussions, work shadowing, etc.

Depending on the position, we will invite you to one or more appointments. These may be interviews, work shadowing sessions, or similar. 

Decision and feedback

Once all interviews and similar procedures have been completed, you will receive feedback - usually after the application deadline at the earliest.

Recruitment process

Once the selection process has been completed, you will receive confirmation from the department responsible for your future assignment. Please confirm this promptly. The administrative part of the process will then begin. Depending on your position, this step may take varying amounts of time. Your contact person from Human Resources will get in touch with you and will be happy to answer any questions you may have:

Submission of your documents to the Human Resources department

Your future department will forward the documents you have already submitted for recruitment to the Human Resources department.

Sending of employment documents by the Human Resources department

The Human Resources department will send you the documents.

Return of the completed documents by you

Please return these documents to us, completed and signed, as soon as possible.

Signing of the training/employment contract

As soon as the Human Resources department has received all relevant documents, you will receive a notification to sign your training/employment contract.

Unsolicited applications

You haven't found a vacancy for your professional group, but would like to work for us? Send us your speculative application and we will check for suitable vacancies.

Application

Apply proactively via our proactive application portal and enter the information about your desired location and desired department/clinic directly in the application form.

Redirection

We will review your unsolicited application and, depending on current vacancies, forward it either directly to a potentially suitable position or to the desired department.

Feedback

After forwarding your application, we will wait for feedback from the department. If they are interested, they will contact you directly - otherwise, you will receive a message.

Possible areas for a unsolicited application:

If you are submitting an unsolicited application, please indicate your preferred area of work. Find out more about the available areas here.

Training and onboarding process

To ensure that you feel comfortable right from the start and can successfully begin your new role, we place great importance on a structured onboarding process.

All new employees - whether in training, nursing, administration, research, or medical services - take part in a central orientation day at the beginning. Here, they gain a comprehensive insight into our hospital and get to know important contact persons and services.

Depending on your job category, there are also other job-specific introductory events, like Menoa training for medical staff, training on doctor-patient communication, and DRG training. Your personal training in the team is supported by a structured program - with clear contact people, training checklists, and feedback meetings.

You will receive the date of your induction day and information about any further training measures that may be necessary in advance in writing and in person from your supervisor.

  •  Presentation of the University Hospital and the Faculty of Medicine
  • Overview of central facilities and operational services
  • Introduction to the intranet (Just Social)

To ensure that you remain well informed after your induction day, there is a dedicated news channel on the social intranet specifically for new employees. There you will find the latest information, practical tips for getting started, details of internal offers, and everything you need to know about working at the University Hospital of Tübingen.

In addition to training provided by your supervisors and team, our hospital's own academy (ABiP) offers a wide range of introductory training courses as well as continuing education and advanced training.